Privacy Policy & Public Data Stewardship

Ex-Mays Global Charity is committed to ethical data stewardship, complete donor confidentiality, and the absolute protection of personal information entrusted to our non-profit association.

1. General Commitment to Privacy & Non-Commercial Integrity

At Ex-Mays Global Charity, we believe that privacy is a foundational civic right. Because our organization exists strictly to serve the public interest through educational advancement and is entirely non-commercial, our data management practices differ profoundly from commercial enterprises. We do not monetize user data, we do not deploy commercial tracking beacons, and we never participate in advertising exchange networks.

2. Categories of Information Collected

We collect only the minimal personal information necessary to facilitate direct charitable interactions, volunteer onboarding, and official communications:

  • Inquiry & Correspondence Data: When you submit a message through our Contact Us form, we receive your name, email address, institutional affiliation, and the contents of your inquiry. This data is utilized solely to respond to your specific request.
  • Volunteer Onboarding Information: When you apply to volunteer via our Volunteer & Support form, we collect your name, email address, telephone number, alumni affiliation, skillset, and statement of interest. This information is accessed exclusively by our volunteer coordination committee to evaluate suitability and schedule orientation sessions.
  • Donor & Contribution Records: Donors who transmit charitable gifts receive official tax-deductible receipts. We preserve donor names, mailing addresses, contribution dates, and contribution amounts strictly as required by IRS Section 501(c)(3) accounting and audit standards. We do not store raw credit card numbers or banking passwords on our web servers.
  • Technical Server Telemetry: Standard, non-identifying server logs (such as IP address, browser user-agent, operating system, and request timestamps) are processed transiently for server security diagnostics, anti-spam validation, and firewall integrity.

3. Absolute Prohibition Against Data Selling and Commercial Sharing

Ex-Mays Global Charity enforces an irrevocable policy regarding personal data:

Our Solemn Non-Profit Pledge: We will never sell, rent, lease, trade, exchange, or commercialize our donor lists, volunteer rosters, or contact directory to any third-party marketing agency, commercial advertiser, political organization, or corporate broker under any circumstances.

4. Student Beneficiary Privacy & Child Protection

In safeguarding minor pupils at Mayflower School who benefit from our academic scholarship programs or computer lab initiatives, Ex-Mays Global Charity adheres to rigorous child protection protocols:

  • Personal residential addresses, private family medical histories, and sensitive economic evaluations of student beneficiaries are kept strictly confidential in encrypted administrative storage.
  • Photographic portraits of students published in our field dispatches are captured during formal educational activities with the express institutional consent of school authorities and parents or legal guardians.
  • No commercial exploitation of student likenesses is ever permitted.

5. Cookies & Tracking Technologies

This website uses zero tracking or behavioral cookies from third-party advertising networks. We utilize only essential, transient session cookies necessary to maintain site security, prevent CSRF attacks, and ensure rapid page performance. You may disable cookies in your browser settings without impairing your ability to access information across this portal.

6. Data Security & Storage Protocols

All data transmitted through our web forms is protected by modern Transport Layer Security (TLS/HTTPS) encryption. Form submissions are routed to secure mailboxes restricted to authorized executive directors and committee leads who have executed confidentiality covenants. Physical and electronic records are maintained at our administrative seat in Clinton, Iowa, in compliance with federal document retention guidelines.

7. User Rights & Privacy Contact Inquiries

You have the right to request access to any personal information we hold concerning you, request corrections to inaccurate records, or ask for the deletion of non-statutory communication records. To exercise any of these rights or to submit a privacy-related inquiry, please contact our administrative desk:

Ex-Mays Global Charity — Privacy Administration
108 S 4th St, Clinton, IA 52732 USA
Email: contact@exmaysglobal.com
Phone: +33448618542